Administrative Jobs at Alistair, U.S. Department of State Diplomacy in Action, Jassie & Company Ltd, Euro Water Project, World Wide Fund for Nature and other companies

JOB DETAILS:
To support Alistair Logistics operations such that administrative objectives are met at the required work performance standard and in accordance with company behaviours and values.
Ensure compliance with company policies and procedures and relevant Tanzanian legislation

Accountabilities & Responsibility Areas
• Responsible for tracking and updating shipment location and clearing status.
• Responsible for gathering documents and physically filing all shipment documentation
• Responsible for gathering documents and updating the electronic shipment and client database.
• Perform any other relevant duties that may be assigned by the supervisor within the scope of the position

Formal Training/Education
• A minimum Certificate or Diploma in any relevant discipline and/or equivalent vocational experience in Transport / Logistics service support
• Knowledge/Skills & Experience
• Fluent English and Kiswahili
• IT Literacy
• Clear communication skills ensuring clear and candid information is used
• Computer Literacy to effectively operate core Microsoft office programs and other online management systems
• Faultless administration skills ensuring procedures are being followed accurately.
• Problem-solving skills to ensure obstacles to progress are overcome
• Attention to Detail ensures the right information is captured and communicated in a timely manner


JOB DETAILS:
Open Period: 08/04/2022 - 08/18/2022 Format MM/DD/YYYY
Vacancy Time Zone: GMT+3
Series/Grade: LE - 0105 5
Salary: TZS TSh21,317,834
Work Schedule: Full-time - 40 Hours per week
Promotion Potential: LE-5
For More Info:
HR Section
+255-22-229 4148
DAR-Recruitment@state.gov 
Overview
Hiring Path:
• Open to the public Who May Apply/Clarification From the Agency:
All Interested Applicants / All Sources
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Permanent
Appointment Type Details: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk (Utility) - External in the Financial Management Section.
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel

Duties
Major Duties and Responsibilities
UTILITY METER MANAGEMENT:
35%
• Responsible for managing the utility meter readings for the Embassy compound (NEC), the CDC off-site office space and over 100 government-owned and leased residences in Post’s housing pool.
• Meter Reading Coordination: Ensures that DAWASCO (water utility) and TANESCO (electricity utility) make timely and accurate readings of water and electric meters for the NEC, CDC office, and all residences. Keeps utility companies apprised of the most current list of Embassy meters and locations. Coordinates appropriate security access for the utilities to the properties as needed for monthly meter readings. Completes monthly spot checks of a selection of residential property access records to ensure meter readings are taking place.
• Meter Troubleshooting/Resolution: Fosters a robust working relationship with key utility company contacts to ensure accurate meter readings for billing statements. When monthly consumption is unusually high, initiates and coordinates a timely review of the meter reading with the utility company. Actively works with the utility company to promptly resolve issues ranging from incorrect meter readings to water leaks, coordinating with internal Embassy offices as required.

DATA ENTRY TREES UTILITY MODULE:
60%
• Responsible for the monthly entry of utility data for electricity and water into the TREES utility module for meters, CDC office and over 100 government-owned and leased residences in Post’s housing pool. Data entry includes dates of consumption, consumption units, monthly cost and meter readings for each meter/property.
• Must coordinate closely with the Budget and Fiscal Voucher Examiners and Budget Analysts to promptly receive copies of utility bills. Must complete precise, accurate data entry of all properties under compressed time schedule to ensure electronic submission to the Overseas Building Office (OBO) within two weeks of receipt of bills.
• Produces a monthly TREES-generated usage report for the Management Officer, General Services Officer and Financial Management Officer’s review. Identifies unusual consumption in a given month and pro-actively works with the utility company and internal Embassy offices to resolve any outstanding issues.

TREES/UTILITY SUBJECT MATTER EXPERT:
5%
• Serves as Post’s primary subject matter expert on TREES. Serves as the primary point of contact between OBO and Post for all data entry related issues. Keeps abreast of all changes to the TREES software and OBO TREES reporting requirements.
• Performs other duties as assigned by the Supervisory Voucher Examiner, the Financial Specialist, or the FMO.

Qualifications and Evaluations
Requirements:
Experience: Three years of progressively responsible experience in data entry or utility management work required.
Education Requirements:
Completion of Secondary School (Form VI) is required.

Evaluations:
Language: Fluency (reading, speaking, and writing) in English is required and Fluency working knowledge (reading, speaking, and writing) in Kiswahili is required. “This may be tested”

SKILLS AND ABILITIES:
Possess typing and computer skills (MS Word, MS Excel, MS Outlook, Internet). Must have ability to easily learn new computer software, particularly data bases.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Benefits:

Agency Benefits:
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.

Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.


JOB DETAILS:
Description
• We are looking for committed candidate to manage our workshop activities for Mwanza region office managing various construction projects under the Government of Tanzania through regional authorities.
• We require a person to manage mechanical activities in the workshop and conduct him/herself in a friendly and professional manner to fulfill all relevant paperwork and admin requirements where applicable as a Workshop Manager.

Responsibilities involved include;
• Confer with drivers, operators, and mechanics to obtain descriptions of vehicle problems and to discuss work to be performed.
• Estimate costs and time required for repair or maintenance of the vehicle or machine.
• Plan, organize and coordinate the day-to-day running of the garage, e.g. by writing work orders and by arranging for garage staff to perform necessary maintenance and repair work on machines and vehicles.
• Repair, maintain and service vehicles/machines and their mechanical and electronic components.
• Ensure that necessary spare parts, materials and equipment are available or obtainable at short notice.
• Checking activities in the garage, inspect completed work for defects and making sure that they are repaired.
• Maintain records of repair and service work, and make reports to detect recurrent faults.
• Making sure that all Health and Safety requirements set by company management are enforced and adhered to.
• Ensure that workshop area is clean and tidy.
• Perform any other related duties as it may be required.


JOB DETAILS:
Operations Officer

Responsibilities
Within delegated authority, the Operations Officer will be responsible for the following duties:
• Monitors, analyzes and reports on Operational activities, disaster relief/management or emergency situations for Euro Water Project.
• Manages Euro Water Project Emergency Response related activities, including organizing and delivery of regional emergency response exercises and training events, oversees and supports the management of teams in the region.
• Partners with other humanitarian agencies to plan and evaluate humanitarian and emergency assistance programmes and help ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
• Assists in the production of appeals for international assistance; ensures the proper use and spending of donor contributions
• Remuneration will be in line with the set procedures of the organizations which consider the experience and qualifications of the candidate.


Education
• A university degree in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field is required.
• A minimum of one year of progressively responsible experience in operations affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area, is required.
• Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.


JOB DETAILS:
Programme Executant – WASH and IWRM

General requirement and major functions
The Programme Executant will coordinate the delivery of Mara River Catchment Conservation (MRC) Project (USAID funded Project) and Mara Wetland Conservation Project (WetCoP); among other work/Projects to come in the Serengeti - Mara sub-landscape of the Southern Kenya – Northern Tanzania (SOKNOT) Landscape. The incumbent shall carry out her/his duties in the manner that embraces and encourages convergence of experiences and resources from key partners including but not limited to: Relevant Ministries, Regional and Local Government Authorities (RALGAs), Lake Victoria Basin Commission (LVBC), Lake Victoria Basin Water Board (LVBWB), Rural Water and Sanitation Authority (RUWASA) and other hierarch of water and natural resources management, private sector (mining, fishing etc.), other NGOs, Education institutions - Schools and Colleges and whole stakeholders including vulnerable and poor communities; without forgetting the special needs of nature. The position requires a dynamic and experienced freshwater professional to work with these key partners to meet the need of people, wildlife and environmental flows of the rivers, particularly Mara River. The Programme Executant will provide technical expertise on rural water supply, connecting it with water resource conservation so that RUWASAs, WUAs and CBWSOs are able to plan and implement together conservation work and sustainable water supply schemes.

Technical Duties and Responsibilities
Program Design and implementation:
• Coordinate the development and implementation of the MRC Conservation Project in line with the project documents.
• Facilitate linkages and resource synergies between the MRC Conservation Project, Mara Wetlands Conservation Project (WetCOP) and other projects to realise the greater impacts in project areas and ensure that those projects build and benefits from each other,
• Assist in designing simple tools (to be used by Water basin Authority) to allow water uses are within a sustainable limit and guided by water allocation plan (WAP).
• Assist in designing and where appropriate, the implementation of training and capacity building initiatives for officials and beneficiaries in the respective partner institutions and communities
• Facilitate documentation of lessons and best practices from the Project interventions that would be shared with partners and also for supporting and influencing development of appropriate policies and mechanisms that would ensure long term sustainability of the project results.
• Ensure that Project operations under WWF-TCO are aligned and contribute to the WWF Global Freshwater Practices Strategy (through Blue of Heart of Africa Initiatives) and Africa Regional Office (ROA) Strategy.
• Advise and collaborate with TCO Freshwater Programme Coordinator to ensure that national freshwater interests are addressed accordingly in priority landscapes (SOKNOT, Water Tower, Ruvuma Landscapes and RUMAKI Seascape).
• Support the project planning processes and coordinate respective fundraising activities in collaboration with the TCO – FWL and BHoA Initiative Lead.
• Supervise all the projects activities to ensure effective management including timely development of annual work-plans, budgets, technical reports and effective partnerships.
• Facilitate respective projects evaluations and ensure implementation of agreed recommendations.
• Participating in the project related meetings, dialogues and discussions in the country and within the WWF-Network and work with TCO FWL/Chief of Part to advice the Conservation Manager and Country Director accordingly on the Project issues of interest as appropriate.
• Maintain a good image of the organization to ensure that WWF remains among the most respected in the sub-landscape, the country and outside the Country.
• Provide pro-active and constructive support to related global programmatic work including WWF’s Water Security and Water Stewardship programmes, and work on climate adaptation and Nature based Solution (NbS).

B. Program Communication and Sharing
• Work with Monitoring, Evaluation and Learning (MEL) cum Monitoring Officer, and other colleagues to develop an effective approach to monitor, evaluate, learn and communicate results that supports programmatic objectives and promotes WWF as a leader in the field.
• Ensure lessons, stories and experiences are documented as appropriate and exchanged/Communicated within colleagues in WWF, and externally communities as well as around the world.
• Support fundraising efforts for implementation of the components of the WWF Tanzania Conservation Strategy.
• Ensures the program is in compliance with donor policies and regulations. Be responsible for overseeing contractual agreements with program participants.

Financial management:
• With support from accountant and Finance Officer, develop Program budgets for approval by Management in consultation with relevant donors and monitors expenditures against budgets.
• Ensures establishment of financial management systems for the program is adequately meet financial management needs and donor regulations and policies;
• Monitors accounting, administrative and operational procedures, standards and policies for the Program, including sub-grants;
• In collaboration with relevant program staff, prepares and submits monthly, quarterly, semi- annual and annual technical and financial reports and other specific reports according to schedules and work plan to Freshwater Coordinator/Donors in accordance with procedures established by WWF.

Human resources
In collaboration with Human Resources Manager, the Coordinator shall propose the personnel requirements of the Program and participates in the recruitment, selection and hiring of personnel. Conducts performance evaluation in compliance with WWF’s policies and personnel management systems

Material needs
Determines the material needs of the Program; develops/updates procurement plans with relevant staff for approval by management. Ensures proper maintenance of the Program equipment inventory

Monitoring and evaluation
In collaboration with WWF staff, develops and oversees the monitoring and evaluation system for the program. Monitors program implementation and identify and plan for evaluation needs. Develops knowledge management mechanism and oversees its implementation.

Program Relations
Develops key programme relations with local, national, regional stakeholders across the Africa Region Office (both government and non- government partners); and Maintain good relations among all program partners as well as other important stakeholders, especially Water Basins and Ministry of Water & Irrigation

Risk management
Follow the WWF Environmental and Social Safeguard Framework (ESSF). Develop and implement a Risk Register (Frequency review and approval) and ensure that mitigation actions are implemented as required.

Communications
Develop and implement a communication action plan, ensuring the program meets its objectives and generates required support from key stakeholders.

Program development
Establishing and nurture excellent relationships with present partners and donors and initiates new program concepts and partnerships to grow the program in compliance with WWF Tanzania’s Conservation strategic plan and resource mobilization strategy; takes the lead in project proposal formulations and design.

Required Qualification and Experience
• A Bachelor’s degree in Water Resources, Hydrology, environmental management or related field. A master’s degree in the relevant field will be an added advantage.
• Minimum of 5 years of working experience in conservation work in relation to water resources management and rural water supply schemes.
• Previous experience working with water utilities on planning, infrastructure design and development of water supply systems,
• Previous experience working with communities to design, install, maintain, and finance community-based water supply schemes.
• Experience in carrying out ‘Environmental Flows’ and the use of participatory methodologies on maintaining the agreed water allocation.
• Facilitation skills including engagement of local communities and other stakeholders to participate in the delivery of project plans. Experience of engaging with ‘hard to reach’ members of society is desirable.
• Ability to build good relationships and work collaboratively with diverse stakeholders in a respectful, participatory manner.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• A proven ability to work effectively without direct supervision, working in a team and willing to travel regularly and to stay for periods and to travel at short notice.
• Excellent communication and interpersonal skills and good oral and verbal communication skills in both Kiswahili and English, with an ability to develop strong relations with Government, local NGOs, CSO, private sectors and community partners.

Desired Skills and Qualification
• Very good command in English & excellent writing skills and the ability to prepare clear, concise reports.
• Ability to work with others in a team including consultants
• Familiarity with the working area; water allocation modeling and work experience with NGOs are added advantage
• Good analytical skills and Computer literacy
• Successful experience implementing strategic program goals.
• Experience in writing project progress technical reports
• Willingness to participate in field activities and travel to remote areas within the region
• Focuses on result and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates openness to change and ability to manage complexities.
• Identifies and aligns with the core values of the WWF organization: Courage, Integrity, Respect & Collaboration

Working relationships:
Internal: Interacts frequently with landscapes leads, thematic leads, Coordinators/ Managers, Projects Officers, Consultants, researchers and All WWF-Tanzania staff.
External: Interacts frequently with communities, government departments and other agencies, conservation officials in the country, development agencies, CSOs, NGOs, INGOs and donors and other staff within WWF Network.

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