Deadline of this Job: 14 November 2022
JOB DETAILS:
Major Responsibilities:
To provide financial administration support including responsibility for petty cash management, reporting, and reconciliation.
To provide Human Resources Administration support including reviewing, updating, and ongoing maintenance of staff Human Resources files.
To provide support in establishing, updating, and ongoing maintenance of physical and virtual office filling systems.
To provide support in the management of the front desk and general administration of the Country
Office.
Finances Administration support (40%)
• Support administrative responsibility for Petty Cash management, reconciliation and reporting.
• Support administrative responsibility for accurately preparing payment vouchers with adequate supporting documentation, and ensuring its correct filling.
• Support the presenting of timely monthly returns of payroll statutory deductions to the respective authorities and filing of returns.
• Support the management of floats, preparing reconciliations and following up on outstanding retirements.
• Provide administrative support during meetings, trainings, and coordinate flight bookings.
• Generally provide additional financial administration support as guided by Tanzania Finances and Administration Manager.
Human Resources Administration support (15%)
• Provide HR Administration support including reviewing, updating, and ongoing maintenance of staff HR files.
• Support coordinating the Leave and Time off in Lieu (TOIL) processes including requisitioning, approval, and filing paperwork, as well as a shared calendar for coordinating staff movements.
Record Management (20%):
• Support reviewing the physical filing system in the office, ensuring clear organisation and that all files are reviewed and maintained.
• Provide administrative support in migrating online office management suite from various sources including Dropbox and One Drive.
Office Administration support (15%):
• To liaise with Office Assistant/Driver to ensure the office environment is adequately cared for and functioning (i.e. office supplies, office cleanliness, basic office administration).
• To support management of the front desk including receiving guests and phone calls.
• Arrange CICTZ files in the store to ease retrieving of docs.
• To ensure that office noticeboards are well maintained.
Person Profile
• Diploma or degree in one of the following disciplines: Accounting, Finance, Business Administration, or other relevant subjects is required.
• Volunteer experience in an NGO setting is preferred, although not required.
• Understanding and experience in providing general finances and administrative support.
• Proven skills in MS Office particularly MS Excel and MS Word.
• Good communication skills.
• Fluent in written and spoken Swahili and English.
• Understanding of key principles of safeguarding and child protection.
• Ability to work to deadlines, prioritize and take initiative
• Committed to the aims and values of Children in Crossfire, and working as part of the team.
• Commitment to confidentiality.
Deadline of this Job: 14 November 2022
JOB DETAILS:
The Role:
• Working at Ubongo won’t be easy, but it will challenge and excite you with lots of responsibilities, and plenty of fun, and give you the opportunity to impact the lives of millions of kids every day.
• We’re looking for a dynamic, creative, and flexible Project Manager to expand and improve our Adaptation department. What is adaptation at Ubongo? It is NOT just about translation nor is it just creating a new show! It is the process of transforming content to better suit our audience!
• You’ll work closely with our Adaptation Manager to realize our goal to impact the lives of 60 million kids across Africa by 2025, by adapting our content into local languages. In your role specifically, you will support the Adaptation Manager in planning, managing, and monitoring the work of localizing our edutainment content into various African languages.
RESPONSIBILITIES:
• Adaptation Process Project Management
• With each language we are adapting being a project on its own, in this role, you will take the lead in:
• Planning – defining the scope of the project, developing a charter, identifying stakeholders, and developing supporting tools
• Executing – managing the project, scope time, costs, quality, human resources, communication, compliance and risk, procurement, and stakeholders
• Monitoring and controlling the project work and managing any necessary changes
• Closing out including defined lessons learned and way forward
• Develop project timelines for each language being adapted and manage a detailed project schedule, including a work plan
• For each language, determine and define the project scope as well as milestones and deliverables
• Predict resources needed to achieve project objectives and manage resources in an effective and efficient manner
• Supporting the adaptation manager, keeping track of project costs in order to meet budget
• Provide project updates on a consistent basis to various internal stakeholders that will inform strategy development, project adjustments, and progress
• Support the Adaptation Manager to keep track of and manage contracts with vendors by assigning tasks and communicating expected deliverables
• Monitor the progress of the adaptation process and make adjustments as needed
• Provide Support to the Adaptation Team
• Offer technical support to the Adaptation consultants with a focus on prioritization and scheduling of the various projects being worked on
• Assist the team to define project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility
• Working with the rest of the Adaptation team, create and maintain comprehensive project documentation
• Together with the adaptation team, keep track of project performance, specifically analyzing the successful completion of short and long-term goals
• Build the capacity of the adaptation team through upskilling and knowledge transfer
REQUIREMENTS: KNOWLEDGE, EXPERIENCE, and QUALIFICATIONS:
• Bachelor’s degree in Business Administration, International Development, or another closely related field
• Project Management certification
• 3-5 years of project management and related experience
• Proven ability to solve problems creatively
• Strong expertise in project management software tools, methodologies, and best practices
• Experience seeing projects through the full life cycle
• Excellent analytical skills
• Strong interpersonal skills and extremely resourceful
• Proven ability to complete projects according to outlined scope, budget, and timeline
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JOB DETAILS:
The Role:
• Working at Ubongo won’t be easy, but it will challenge and excite you with lots of responsibilities, and plenty of fun, and give you the opportunity to impact the lives of millions of kids every day.
• We’re looking for a dynamic, creative, and flexible Project Manager to expand and improve our Adaptation department. What is adaptation at Ubongo? It is NOT just about translation nor is it just creating a new show! It is the process of transforming content to better suit our audience!
• You’ll work closely with our Adaptation Manager to realize our goal to impact the lives of 60 million kids across Africa by 2025, by adapting our content into local languages. In your role specifically, you will support the Adaptation Manager in planning, managing, and monitoring the work of localizing our edutainment content into various African languages.
RESPONSIBILITIES:
• Adaptation Process Project Management
• With each language we are adapting being a project on its own, in this role, you will take the lead in:
• Planning – defining the scope of the project, developing a charter, identifying stakeholders, and developing supporting tools
• Executing – managing the project, scope time, costs, quality, human resources, communication, compliance and risk, procurement, and stakeholders
• Monitoring and controlling the project work and managing any necessary changes
• Closing out including defined lessons learned and way forward
• Develop project timelines for each language being adapted and manage a detailed project schedule, including a work plan
• For each language, determine and define the project scope as well as milestones and deliverables
• Predict resources needed to achieve project objectives and manage resources in an effective and efficient manner
• Supporting the adaptation manager, keeping track of project costs in order to meet budget
• Provide project updates on a consistent basis to various internal stakeholders that will inform strategy development, project adjustments, and progress
• Support the Adaptation Manager to keep track of and manage contracts with vendors by assigning tasks and communicating expected deliverables
• Monitor the progress of the adaptation process and make adjustments as needed
• Provide Support to the Adaptation Team
• Offer technical support to the Adaptation consultants with a focus on prioritization and scheduling of the various projects being worked on
• Assist the team to define project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility
• Working with the rest of the Adaptation team, create and maintain comprehensive project documentation
• Together with the adaptation team, keep track of project performance, specifically analyzing the successful completion of short and long-term goals
• Build the capacity of the adaptation team through upskilling and knowledge transfer
REQUIREMENTS: KNOWLEDGE, EXPERIENCE, and QUALIFICATIONS:
• Bachelor’s degree in Business Administration, International Development, or another closely related field
• Project Management certification
• 3-5 years of project management and related experience
• Proven ability to solve problems creatively
• Strong expertise in project management software tools, methodologies, and best practices
• Experience seeing projects through the full life cycle
• Excellent analytical skills
• Strong interpersonal skills and extremely resourceful
• Proven ability to complete projects according to outlined scope, budget, and timeline
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