Administrative Jobs at Church World Service , TANROADS, Chemonics, Wellworth Collection Hospitality, Tembo Nickel and other companies

JOB DETAILS:
Primary Purpose:
This position is responsible for running and coordinating the day-to-day administrative duties of CWS Kasulu office. This includes providing administrative support to the administration unit and assisting in finance functions at the CWS Kasulu office.

Essential Duties:
Administration
• Coordinates office activities and operations to secure efficiency and compliance to CWS Africa policies and procedures.
• Assists in quarterly stock-take of Inventory and preparation of a report on variances.
• Assists with logistics functions including but not limited to making travel bookings, raising requisitions, updating the travel tracking sheet etc.
• Assists in preparing for high-level meetings e.g. Partner’s meetings. This includes organizing visitor’s snacks/lunches as requested, and preparing materials and/or reports needed (if any)
• Liaises with the General Services Unit to ensure drivers are on stand-by to pick or drop visitors, staff, and/or equipment/supplies to various destinations as required.
• Assists the Administration Supervisor in managing the Resource Centre ensuring that resources borrowed are returned on time.
• Schedules meetings (including virtual meetings) and meeting rooms as required on the Outlook Calendars.
• Works with the Administration Supervisor to order and take stock of office supplies ensuring that there is always enough supply for the smooth operation of the front office.
• Continuously works on finding ways to improve administrative processes.
• Performs front office duties and maintains Office Management procedures including contact information, directions, and frequently requested organization information.

Finance
• Acts as the finance focal point at the CWS Kasulu office.
• Manages petty cash and Mpesa transactions under the supervision of the Administration Supervisor and updates the Petty Cash tracking sheet and other accounting records.
• Receives refunds of unused travel cash advances and any other cash and Mpesa refunds, issues receipts for any refund received and ensures regular and timely recording and accounting of all refunds received.
• Reviews and ensures that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately.
• Receives invoices and attaches them to payment vouchers (PVs) and also attaches copies of contracts to PVs.
• Assists in bookkeeping duties working closely with the finance department and the Administration supervisor.
• Maintains a filing system for the finance documents at the CWS Kasulu office that facilitates easy retrieval of the documents.
• Assists and organizes relevant documents for the annual audit both internal and external.

Other Functions
• Performs other duties as assigned which are designed and developed to improve the operations of the CWS Africa Office

Qualifications:
Experience:
• Three (3) years of related work experience with increasing responsibilities is required.
• Experience or certification in accounting and finance is an added advantage.
• Previous experience working with an International NGO is an added advantage

Skills:
• Demonstrated strong computer skills, especially MS-Word, Excel, and Outlook
• Knowledge of office management systems and procedures
• Demonstrated written and verbal English skills
• Committed to and conform with the organization’s mission

Abilities:
• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;
• Analyse and solve complex problems and make sound decisions;
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;
• Work independently and contribute to overall operations of RSC Africa;
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP). Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Education & Certifications:
• Bachelor’s degree in Business Administration or related field; or four (4) years of paid work experience in lieu of a Bachelor’s Degree is required.

Special Requirements:
• COVID Vaccination is strongly recommended for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for CWS Africa.
• This position is based in Kasulu, Tanzania.
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references and an educational and criminal check is required before the start of employment.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.


JOB DETAILS:
Primary Purpose:
• This position is responsible for running and coordinating the day-to-day administrative duties of CWS Kasulu office. This includes providing administrative support to the administration unit and assisting in finance functions at the CWS Kasulu office.

Essential Duties:
Administration
• Coordinates office activities and operations to secure efficiency and compliance to CWS Africa policies and procedures.
• Assists in quarterly stock-take of Inventory and preparation of a report on variances.
• Assists with logistics functions including but not limited to making travel bookings, raising requisitions, updating the travel tracking sheet etc.
• Assists in preparing for high-level meetings e.g. Partner's meetings. This includes organizing visitor's snacks/lunches as requested, and preparing materials and/or reports needed (if any)
• Liaises with the General Services Unit to ensure drivers are on stand-by to pick or drop visitors, staff, and/or equipment/supplies to various destinations as required.
• Assists the Administration Supervisor in managing the Resource Centre ensuring that resources borrowed are returned on time.
• Schedules meetings (including virtual meetings) and meeting rooms as required on the Outlook Calendars.
• Works with the Administration Supervisor to order and take stock of office supplies ensuring that there is always enough supply for the smooth operation of the front office.
• Continuously works on finding ways to improve administrative processes.
• Performs front office duties and maintains Office Management procedures including contact information, directions, and frequently requested organization information.

Finance
• Acts as the finance focal point at the CWS Kasulu office.
• Manages petty cash and Mpesa transactions under the supervision of the Administration Supervisor and updates the Petty Cash tracking sheet and other accounting records.
• Receives refunds of unused travel cash advances and any other cash and Mpesa refunds, issues receipts for any refund received and ensures regular and timely recording and accounting of all refunds received.
• Reviews and ensures that Trip Expense Reports are reviewed and duly signed by the relevant staff supervisors and filed appropriately.
• Receives invoices and attaches them to payment vouchers (PVs) and also attaches copies of contracts to PVs.
• Assists in bookkeeping duties working closely with the finance department and the Administration supervisor.
• Maintains a filing system for the finance documents at the CWS Kasulu office that facilitates easy retrieval of the documents.
• Assists and organizes relevant documents for the annual audit both internal and external.

Other Functions
• Performs other duties as assigned which are designed and developed to improve the operations of the CWS Africa Office

Qualifications:
Experience:
• Three (3) years of related work experience with increasing responsibilities is required.
• Experience or certification in accounting and finance is an added advantage.
• Previous experience working with an International NGO is an added advantage

Skills:
• Demonstrated strong computer skills, especially MS-Word, Excel, and Outlook
• Knowledge of office management systems and procedures
• Demonstrated written and verbal English skills
• Committed to and conform with the organization’s mission

Abilities:
• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;
• Analyse and solve complex problems and make sound decisions;
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;
• Work independently and contribute to overall operations of RSC Africa;
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP). Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Education & Certifications:
• Bachelor’s degree in Business Administration or related field; or four (4) years of paid work experience in lieu of a Bachelor’s Degree is required.

Special Requirements:
• COVID Vaccination is strongly recommended for all successful candidates
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for CWS Africa.
• This position is based in Kasulu, Tanzania.
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
• Background check which includes references and an educational and criminal check is required before the start of employment.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.


JOB DETAILS:
Responsibilities:
Office Administration
• Provide part time reception services as the office’s first point of contact to visiting guests and clients. Ensure office orderliness and professional appearance. Receive all visitors and telephone calls and direct them as necessary
• Track utilization of all office supplies and procure supplies as necessary and maintain inventory of all project property up to date
• Prepare all necessary administrative forms for project related items, such a travel and leave request forms
• Arrange for and oversee the maintenance of office equipment. Maintain files and ensure that all correspondence and documents are properly copied and filed in accordance with filing system
• Track project cellphone usage and separate out personal calls for reimbursement on a monthly basis

Event coordination and logistics
• Confirm and receive RSVPs for meetings, including stakeholder meeting. Arrange meeting space and logistics by working with local vendors
• In collaboration with the Finance & Administration (F&A) Director, maintain and track the budget for in country events
• Assist with travel, hotel accommodations, and in country transportation for all project-related travel, including international consultants
• Manage the distribution of temporary project cellphones for short-term travelers

Vendor Relations and Procurement
• Assist the F&A Director with the management of vendor relationships and maintain relationships with apartment landlords and office building management and maintenance
• In collaboration with the F&A Director assist with procurement procedures by collecting quotations from vendors and ensuring deliverables are received in a timely fashion and are up to the standards and specifications agreed upon in the contract

Financial Management Assistance
• Undertake petty cash duties, if required by F&A Director
• Assist the Accountant with occasional auditing of expenses such as phone invoices and travel vouchers
• Assist the F&A Director to ensure that all timesheets are filled out correctly and that employee leave requests are filed

Human Resources
• Staff on boarding and departure logistics, including registration of staff in health insurance scheme, pension funds, policy manual review, and completion of any staff onboarding/departure checklists
• Implement project employee orientations with the F&A Director, including Chemonics’ Living Our Values training
• Assist with any recruitment needs
• Supervise the Office driver/interns and Office attendants
• Ad Hoc Assignments
• Perform any other tasks assigned by the COP or F&A Director, which are consistent with this scope of work, and the general requirements of the project

Qualifications:
• Associates degree required; Bachelor’s degree preferred
• Minimum of two years of experience in administration or project management
• Experience working closely with multidisciplinary teams of junior and senior-level staff
• Strong interpersonal skills and ability to work with culturally diverse staff
• Demonstrated leadership, versatility, and integrity
• Proficiency in English required

Application Instructions:
Please apply by using this link. Applications must be submitted by November 7, 2022. Early applications strongly encouraged. No telephone inquiries, please.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/


JOB DETAILS:
Ref. No.: AB/26VA522/01/51
Tanzania National Road Agency (TANROADS) is an Agency under the Ministry of Works and Transport which is responsible for the Development and Maintenance of Trunk and Regional Roads Network together with Airports in Tanzania Mainland. It is also responsible for conducting Axle Load Control Operations using Weighbridge Scales.

The Tanzania National Roads Agency (TANROADS) – Singida for and on behalf of the Government of the United Republic of Tanzania entered into a Contract for the Upgrading of Makongorosi – Rungwa – Itigi – Mkiwa (413km) to Bitumen Standard; Lot 7(A): Noranga – Itigi (Mlongoji) Section (25km).

To facilitate execution of this project and strengthening of its capacity of discharging its functions effectively, the Regional Manager – TANROADS Singida seeks to recruit qualified and competent Tanzanian citizens to fill various vacant posts on contracts bases within the Region including weighbridge staff.

Apart from professional qualifications requirements outlined in the positions, candidates to compete for the positions must be trustworthy, responsible, reliable, accountable and with degree of integrity.

Position title: office assistant (1 post)
Office Assistant shall be responsible for Cleaning offices, washrooms and office premises, He/ She shall prepare and serve tea, coffee and refreshments; He/She shall Move files and documents as directed; He She shall undertake photocopying/ or binding of documents and Dispatching letters or parcels; and perform such other related duties as may be assigned by senior staff.

Office Assistant shall be a Holder of Ordinary Secondary Education; He/She shall be fluent in Kiswahili language both in writing and speaking and shall have basic knowledge of English language; and Age limit is not above 35 years.

General conditions
8. All applicants must be Citizens of Tanzania;
9. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts, i.e., Postal address, e-mail and telephone numbers;
10. Applicants should apply on the strength of the information given in this advertisement;
11. Applicants must attach their detailed relevant certified copies of academic certificates;
12. FORM IV AND FORM SIX RESULTS SLIPS ARE STRICTLY NOT ACCEPTED;
13. Applicants should indicate three referees with their reliable contacts;
14. Certificate from foreign Colleges should be certified by the Tanzania Commission for Universities (TCU);
15. Application letters should be hand written in English Language.


JOB DETAILS:
Job Description
Fast growing operator of five-star lodges is looking for suitable candidates for the following positions in our new lodges in Serengeti and mikumi.

Post Title:
Front Office Supervisor

Formal Qualification required / Minimum of 2 years’ experience as Team Leader
• All candidates must have hands on five star experience


JOB DETAILS:
Enterprise Development Officer – Ngara

(1 Year Fixed Term Contract)

Position Summary:
Tembo Nickel is seeking to recruit an Enterprise Development Officer to join the Tembo Nickel Project Team. Under the supervision of the Community Development Lead, the Enterprise Development Officer will ensure effective project management and coordination of the unit support to the entrepreneurship development programme. He/she is expected to contribute to Tembo Nickel pro-poor strategy in a conceptually innovative manner and will identify priorities, problems, and issues to be addressed and propose corrective actions to support local business enterprises.


The successful candidate will report to the Community Development Lead
Duty Station: Tembo Nickel Project Site- Ngara

Duties and Responsibilities
• Support the design, formulation and implementation of the enterprise development projects.
• Identify opportunities for Tembo Nickel assistance in the areas of enterprise development in the district.
• Assist with the day-to-day management of the enterprise development projects with a view to effectively manage Tembo Nickel resources allocated or mobilized.
• Take a lead in identifying, cultivating, and developing new funding partnerships, alliances, and opportunities.
• With support from CR team colleagues, manage all aspects of new proposal development and submission including budget review and how projects will be implemented.
• Serve as the focal point for market development, enterprise development, and access to finance by remaining well-informed about emerging best practices, current issues, and trends in assigned program and regional areas.
• Establish collegial, mutually beneficial relationships and share knowledge and expertise within the Tembo Nickel network as appropriate.
• Work closely with the procurement team and District Business Development Officer to align Tembo Nickel Investments.

Qualifications and Competencies
• Bachelor’s degree in social science, Business Administration, or related discipline
• Minimum of 5 years’ experience in the same or related role.
• Computer literate and fully conversant with basic computer applications.
• Experience in resettlement projects will be an added advantage.


JOB DETAILS:
Post Write Off Recoveries Officer-4

Job Summary
• General contract worker job - only to be used for non-payroll positions at a junior level.

Job Description
No role profile available as this role has no assigned corporate grade

Education
• Bachelor's Degree: Business, Commerce and Management Studies (Required)

Job Experience: No Requirements

JOB DETAILS:
Short term employment opportunities
Applications are invited from suitably qualified Tanzanians to fill the following temporary vacant positions at the Dar es Salaam University College of Education (DUCE) situated at Chang’ombe, Temeke District in Dar es Salaam. Successful candidates shall be engaged on Temporary contract terms for the following job posts:

Job Title: Personal Assistant of Staff with Disabilities and Special Needs (Temporary Post: 2 Posts) Qualifications:
• Applicant must be a holder of Bachelor Degree in Education, Sociology, Law or Computer;
• Adequate knowledge and skills in computer applications;
• Good communication skills in both written and spoken English and Kiswahili languages;
• Ability to work with persons with disabilities and other special needs; and (v) Possession of driving licence will be an added advantage.

Duties and Responsibilities:
• Searching, downloading and printing materials from the internet.
• Borrowing and returning or renewing publications from the library and other sources;
• Reading aloud ink-print publications (text books, journal articles, research reports, conventions, acts, letters, newspapers) either directly to a lecturer with blindness or on to a cassette tape to be listened later;
• Assisting the staff with blindness when conducting research and teaching using PowerPoint presentation and other technologies;
• Assisting the staff in writing reports, papers, notes, and memos;
• Guiding the staff with blindness to lecture/seminar rooms, practical training stations, conferences, symposium, workshops, seminars and other new complex settings; and
• To perform any other duties that may be assigned by the relevant authorities.

General conditions
• Applicant must be a Tanzanian Citizen;
• Age should not exceed 45 years;
• The application should be attached with a detailed Curriculum vitae, copies of academic and professional certificates; and
• Only short listed candidates will be contacted.

JOB DETAILS:
Job Description
Fast growing operator of five-star lodges is looking for suitable candidates for the following positions in our new lodges in Serengeti and mikumi.

Post Title:
Front office manager

Formal Qualification required / Minimum of 3 years’ experience as Front office Manager
• All candidates must have hands on five star experience

Education Requirement: No Requirements