Overview

The Snr Finance Officer- Compliance & Project management is responsible for providing Project management support to Jhpiego Programs to ensure the smooth running of the projects . Working with all stakeholders, He/She identify risks that hinder the achievement of Jhpiego’s objectives and assess the adequacy and recommend appropriate internal control systems to reduce associated risks. With the support and oversight of the Snr Finance manager, the Snr Finance Officer will provide guidance, training, and compliance oversight in the areas of procurement, inventory management, subrecipient monitoring, and financial management. He/She will work closely with senior management, finance and administrative and human resources staff to ensure compliance with Jhpiego, Johns Hopkins University, and donor regulations.

Responsibilities

Compliance:

• Work with the Country Director, Snr Finance manager, and other Jhpiego senior staff members to ensure that internal control processes and systems are adequate to minimize risks.
• Through technical assistance and spot-checking, verifies that country programs comply with donor rules and regulations, applicable organizational policies and pertinent U.S. and host country laws.
• Develops an annual compliance review work plan based on the country office project portfolio to ensure full compliance coverage.
• Serve as a member on one or more of Jhpiego’s Internal Compliance Reviews teams, as needed
• Minimize fraud through active monitoring and close review on country offices’ practices and procedures.
• Update and report to the Country Director/Snr Finance Manager and other senior office staff on the status of the implementation of internal compliance recommendations on a regular basis
• Lead/conduct special investigations and analytical projects, as needed
• Develop a list of best practices for implementing and improving internal controls and orient and train staff in best practices. Participate as a trainer in country-level compliance training.
• Ensures compliance with U.S. laws and regulations pertaining to disbarment and anti-terrorist laws
• Immediately reports gross misconduct or suspected fraudulent activities to the Country Director, Jhpiego’s Chief Financial Officer and Human Resources Director.

Program Management

• Works with the program managers/Project Directors/COPs to develop annual budgets for projects/programs; review those budgets for accuracy, reasonability, completeness and donor compliance.
• Assists Snr Finance Manager to develop proposal budgets for new business development in accordance with donor requirements.
• Manage project specific risks as well as general financial and operational risks by identifying, assessing, analyzing and controlling the risks. This includes ensuring risk mitigation plans are implemented in collaboration with the senior management team.
• Reviews QuickBooks transactions to ensure correct charging to projects and general ledgers; prepares Projects monthly financial reports and reviews any other financial reports before submission to the Snr Finance Manager
• Prepares financial reports for donors, Prime partners or internally funded projects as required and submits them for review in time.
• Monitoring program/project expenses by ensuring timely preparation of projections, expenditure reports, accruals and projections and burn rates monthly and advising program staff on any red flags.
• Ensures that purchase orders and outstanding advances for respective projects are cleared in time and no open POs and outstanding advances remain outstanding for more than 30 days. This includes submitting open POs and outstanding advance status reports monthly to Senior Finance Manager and project team leads.
• Support the Snr Finance Manager coordinating and managing project, annual or any specific audit, pre-audit or any financial or Internal Control Review (ICR) undertaken in The Tanzania office.
• Member of audit preparatory team and actively involved in country office audit and donor specific audits; Prepare audit schedules and other required documents as requested by auditors or ICR team and follow up on the progress of implementation of recommendations and directions as per ICR/Donor or statutory audit reports.
• Coordinates spot checks during activity implementation and do regular desk reviews for activity and other payments made against the project funds.
• Working closely with project teams leads in ensuring smooth closeout for respective projects.
• Assume other duties as assigned by the supervisor

Required Qualifications

• Undergraduate degree in Accounting, Finance, or related field
• CPA/ACCA Finalist or equivalent
• Master’s degree in business or related field an added advantage
• Minimum of 6 to 7 years’ relevant experience in finance or accounting
• Past audit experience in similar settings

Preferred Qualifications

• Communication and interpersonal skills – Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• Tax Knowledge – In depth knowledge of Tanzania income tax regulations
• Understanding of USAID rules and regulations
• Supervisory skills- Ability to Mentor and train other Finance staff
• Knowledge of the Microsoft office suite

• Work with the Country Director, Snr Finance manager, and other Jhpiego senior staff members to ensure that internal control processes and systems are adequate to minimize risks.
• Through technical assistance and spot-checking, verifies that country programs comply with donor rules and regulations, applicable organizational policies and pertinent U.S. and host country laws.
• Develops an annual compliance review work plan based on the country office project portfolio to ensure full compliance coverage.
• Serve as a member on one or more of Jhpiego’s Internal Compliance Reviews teams, as needed
• Minimize fraud through active monitoring and close review on country offices’ practices and procedures.
• Update and report to the Country Director/Snr Finance Manager and other senior office staff on the status of the implementation of internal compliance recommendations on a regular basis
• Lead/conduct special investigations and analytical projects, as needed
• Develop a list of best practices for implementing and improving internal controls and orient and train staff in best practices. Participate as a trainer in country-level compliance training.
• Ensures compliance with U.S. laws and regulations pertaining to disbarment and anti-terrorist laws
• Immediately reports gross misconduct or suspected fraudulent activities to the Country Director, Jhpiego’s Chief Financial Officer and Human Resources Director.
• Works with the program managers/Project Directors/COPs to develop annual budgets for projects/programs; review those budgets for accuracy, reasonability, completeness and donor compliance.
• Assists Snr Finance Manager to develop proposal budgets for new business development in accordance with donor requirements.
• Manage project specific risks as well as general financial and operational risks by identifying, assessing, analyzing and controlling the risks. This includes ensuring risk mitigation plans are implemented in collaboration with the senior management team.
• Reviews QuickBooks transactions to ensure correct charging to projects and general ledgers; prepares Projects monthly financial reports and reviews any other financial reports before submission to the Snr Finance Manager
• Prepares financial reports for donors, Prime partners or internally funded projects as required and submits them for review in time.
• Monitoring program/project expenses by ensuring timely preparation of projections, expenditure reports, accruals and projections and burn rates monthly and advising program staff on any red flags.
• Ensures that purchase orders and outstanding advances for respective projects are cleared in time and no open POs and outstanding advances remain outstanding for more than 30 days. This includes submitting open POs and outstanding advance status reports monthly to Senior Finance Manager and project team leads.
• Support the Snr Finance Manager coordinating and managing project, annual or any specific audit, pre-audit or any financial or Internal Control Review (ICR) undertaken in The Tanzania office.
• Member of audit preparatory team and actively involved in country office audit and donor specific audits; Prepare audit schedules and other required documents as requested by auditors or ICR team and follow up on the progress of implementation of recommendations and directions as per ICR/Donor or statutory audit reports.
• Coordinates spot checks during activity implementation and do regular desk reviews for activity and other payments made against the project funds.
• Working closely with project teams leads in ensuring smooth closeout for respective projects.
• Assume other duties as assigned by the supervisor

• Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• In depth knowledge of Tanzania income tax regulations
• Understanding of USAID rules and regulations
• Ability to Mentor and train other Finance staff
• Knowledge of the Microsoft office suite

• Undergraduate degree in Accounting, Finance, or related field
• CPA/ACCA Finalist or equivalent
• Master’s degree in business or related field an added advantage
• Past audit experience in similar settings