Receptionist
2025-07-22T13:19:38+00:00
SeaOwl Group
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_4172/logo/SeaOwl%20Group.png
https://seaowlgroup.com/
FULL_TIME
Dar es Salaam
Dar es Salaam
00000
Tanzania
Engineering Services
Admin & Office
2025-07-26T17:00:00+00:00
Tanzania
8
MISSIONS/JOB DIMENSIONS
The Receptionist provides the first point of contact for our client’s office visitors and external stakeholders. The role is essential for maintaining a professional front-office environment, supporting administrative operations, and ensuring that communication channels are managed efficiently and courteously.
ACTIVITIES
- Welcome and direct all our client office visitors professionally and efficiently
- Manage the reception desk, ensuring a tidy and welcoming environment at all times
- Handle incoming phone calls, direct them appropriately, and take accurate messages when required
- Manage and log all incoming and outgoing mail, couriers, and deliveries
- Maintain visitor records in accordance with our client’s security procedures
- Respond to general inquiries and provide basic information about the organization
- Support meeting room scheduling, setup, and coordination of office events or external meetings
- Assist in the coordination of front-office supplies and equipment needs
- Provide administrative support such as photocopying, scanning, and filing as directed
- Liaise with facility management and security for access control and visitor protocols
- Ensure confidentiality and professionalism in handling sensitive information
- Support general administrative duties as assigned by the Administration Officer or Management
CONTEXT AND ENVIRONMENT
Our client’s operational environment requires high standards of safety, professionalism, and regulatory compliance. The Receptionist role is central to first impressions of our client, handling daily interactions with stakeholders, partners, and staff. The front desk must operate in alignment with corporate values and security protocols at all times.
ACCOUNTABILITIES
- Ensure professional and courteous management of all front-office interactions
- Maintain office reception procedures in compliance with our client’s corporate standards
- Protect our client’s image by representing the company with professionalism and discretion
- Ensure accurate and secure handling of communications, documents, and visitor access
QUALIFICATIONS AND REQUIRED EXPERIENCE
- Diploma or certificate in Office Administration, Secretarial Studies, or related field
- Minimum of 3–5 years of experience in a similar front-desk or customer service role, preferably in a corporate or multinational environment
- Strong interpersonal and communication skills in English; Kiswahili is an advantage
- High level of professionalism, customer orientation, and personal presentation
- Proficient in office software (MS Word, Excel, Outlook) and use of multi-line telephone systems
- Ability to manage multiple tasks with attention to detail and prioritization
- Familiarity with front-office procedures and security protocols in corporate environments
- Ability to maintain discretion and handle
Welcome and direct all our client office visitors professionally and efficiently Manage the reception desk, ensuring a tidy and welcoming environment at all times Handle incoming phone calls, direct them appropriately, and take accurate messages when required Manage and log all incoming and outgoing mail, couriers, and deliveries Maintain visitor records in accordance with our client’s security procedures Respond to general inquiries and provide basic information about the organization Support meeting room scheduling, setup, and coordination of office events or external meetings Assist in the coordination of front-office supplies and equipment needs Provide administrative support such as photocopying, scanning, and filing as directed Liaise with facility management and security for access control and visitor protocols Ensure confidentiality and professionalism in handling sensitive information Support general administrative duties as assigned by the Administration Officer or Management
Diploma or certificate in Office Administration, Secretarial Studies, or related field Minimum of 3–5 years of experience in a similar front-desk or customer service role, preferably in a corporate or multinational environment Strong interpersonal and communication skills in English; Kiswahili is an advantage High level of professionalism, customer orientation, and personal presentation Proficient in office software (MS Word, Excel, Outlook) and use of multi-line telephone systems Ability to manage multiple tasks with attention to detail and prioritization Familiarity with front-office procedures and security protocols in corporate environments Ability to maintain discretion and handle
JOB-687f8feab64f6
Vacancy title:
Receptionist
[Type: FULL_TIME, Industry: Engineering Services, Category: Admin & Office]
Jobs at:
SeaOwl Group
Deadline of this Job:
Saturday, July 26 2025
Duty Station:
Dar es Salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Tuesday, July 22 2025, Base Salary: Not Disclosed
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JOB DETAILS:
MISSIONS/JOB DIMENSIONS
The Receptionist provides the first point of contact for our client’s office visitors and external stakeholders. The role is essential for maintaining a professional front-office environment, supporting administrative operations, and ensuring that communication channels are managed efficiently and courteously.
ACTIVITIES
- Welcome and direct all our client office visitors professionally and efficiently
- Manage the reception desk, ensuring a tidy and welcoming environment at all times
- Handle incoming phone calls, direct them appropriately, and take accurate messages when required
- Manage and log all incoming and outgoing mail, couriers, and deliveries
- Maintain visitor records in accordance with our client’s security procedures
- Respond to general inquiries and provide basic information about the organization
- Support meeting room scheduling, setup, and coordination of office events or external meetings
- Assist in the coordination of front-office supplies and equipment needs
- Provide administrative support such as photocopying, scanning, and filing as directed
- Liaise with facility management and security for access control and visitor protocols
- Ensure confidentiality and professionalism in handling sensitive information
- Support general administrative duties as assigned by the Administration Officer or Management
CONTEXT AND ENVIRONMENT
Our client’s operational environment requires high standards of safety, professionalism, and regulatory compliance. The Receptionist role is central to first impressions of our client, handling daily interactions with stakeholders, partners, and staff. The front desk must operate in alignment with corporate values and security protocols at all times.
ACCOUNTABILITIES
- Ensure professional and courteous management of all front-office interactions
- Maintain office reception procedures in compliance with our client’s corporate standards
- Protect our client’s image by representing the company with professionalism and discretion
- Ensure accurate and secure handling of communications, documents, and visitor access
QUALIFICATIONS AND REQUIRED EXPERIENCE
- Diploma or certificate in Office Administration, Secretarial Studies, or related field
- Minimum of 3–5 years of experience in a similar front-desk or customer service role, preferably in a corporate or multinational environment
- Strong interpersonal and communication skills in English; Kiswahili is an advantage
- High level of professionalism, customer orientation, and personal presentation
- Proficient in office software (MS Word, Excel, Outlook) and use of multi-line telephone systems
- Ability to manage multiple tasks with attention to detail and prioritization
- Familiarity with front-office procedures and security protocols in corporate environments
- Ability to maintain discretion and handle
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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