Background information about the job or company (e.g., role context, company overview)

Tume ya Taifa ya Umwagiliaji (NIRC) is seeking to fill one position for Office Management Secretary II.

Responsibilities or duties

• To receive and distribute files and keep record of file movement register in his/her Office;
• To handle confidential and important documents;
• To type open and confidential letters, reports and other documents;
• To receive visitors and attend them accordingly;
• To keep supervisor`s records of events, appointments, visitors, date of meetings, travels and other timetables;
• To receive telephone calls and replaying telephone, emails and fax messages;
• To organize and store paperwork, documents and computer-based information;
• To prepare various office meetings;
• To ensure office equipment and machines in his/her custody are well maintained;
• To prepare office requirements list;
• To perform any other related duties as may be assigned by supervisor.

Qualifications or requirements (e.g., education, skills)

Form Four or Six Certificate, Diploma in Secretarial studies or NTA level 6 of Secretarial Studies and must have passed both Shorthand (English) and Kiswahili (Hatimkato) at a speed of 100 words per minute with computer knowledge in programs of: - Ms Word, Ms Excel, Ms Power point, internet, E-mail and Publisher from recognized institution.

Experience needed

Not specified.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

1 Position

• To receive and distribute files and keep record of file movement register in his/her Office;
• To handle confidential and important documents;
• To type open and confidential letters, reports and other documents;
• To receive visitors and attend them accordingly;
• To keep supervisor`s records of events, appointments, visitors, date of meetings, travels and other timetables;
• To receive telephone calls and replaying telephone, emails and fax messages;
• To organize and store paperwork, documents and computer-based information;
• To prepare various office meetings;
• To ensure office equipment and machines in his/her custody are well maintained;
• To prepare office requirements list;
• To perform any other related duties as may be assigned by supervisor.

• Computer knowledge in Ms Word, Ms Excel, Ms Power point, internet, E-mail and Publisher
• Shorthand (English) at 100 words per minute
• Kiswahili (Hatimkato) at 100 words per minute

• Form Four or Six Certificate
• Diploma in Secretarial studies or NTA level 6 of Secretarial Studies
• Must have passed both Shorthand (English) and Kiswahili (Hatimkato) at a speed of 100 words per minute
• Computer knowledge in programs of: - Ms Word, Ms Excel, Ms Power point, internet, E-mail and Publisher from recognized institution.