Administrative Officer
2025-04-21T20:03:04+00:00
International School of Tanganyika
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FULL_TIME
Dar es salaam
Dar es Salaam
00000
Tanzania
Business Management and Administration
Admin & Office
2025-05-03T17:00:00+00:00
Tanzania
8
Summary of the Role
The Administrative Officer is responsible for the effective management of our front office operations, including switchboard, reception, mail distribution, and general administrative support services. This role ensures a professional and welcoming environment for visitors and provides efficient administrative support to internal teams.
Preferred Qualifications and Experience
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years’ experience in a similar administrative or front office role.
- Experience working in a customer-facing environment is an added advantage.
Professional Competencies:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Ability to multitask and manage time efficiently.
- High attention to detail and accuracy.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).
- Ability to work well under pressure and in a fast-paced environment.
- Strong organizational and record-keeping skills.
- Ability to handle confidential information with discretion.
Personal Attributes:
- Professional, friendly, and approachable demeanor.
- Punctual, dependable, and trustworthy.
- Calm under pressure and solution-oriented.
- Culturally sensitive and respectful.
- Proactive with a strong sense of initiative.
Responsibilities
The primary responsibilities for the Administrative Officer will be:
- Operate and manage the organization’s switchboard, directing calls to appropriate staff.
- Welcome and assist all guests, ensuring a positive and professional reception experience.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Provide general administrative support, including photocopying, scanning, filing, and organizing documents.
- Manage and monitor office supplies, ensuring available stock and requests are handled promptly.
- Maintain the reception area and meeting rooms, ensuring they are tidy and well-organized.
- Support meeting logistics, including room bookings and refreshments.
- Assist in organizing internal and external events, training, and staff meetings.
- Coordinate with service providers and vendors as required.
- Assist staff with travel arrangements and bookings where needed.
- Use Google Workspace tools to support daily operations (Docs, Sheets, Drive, Calendar, Gmail, etc.).
Operate and manage the organization’s switchboard, directing calls to appropriate staff. Welcome and assist all guests, ensuring a positive and professional reception experience. Manage incoming and outgoing mail, courier services, and deliveries. Provide general administrative support, including photocopying, scanning, filing, and organizing documents. Manage and monitor office supplies, ensuring available stock and requests are handled promptly. Maintain the reception area and meeting rooms, ensuring they are tidy and well-organized. Support meeting logistics, including room bookings and refreshments. Assist in organizing internal and external events, training, and staff meetings. Coordinate with service providers and vendors as required. Assist staff with travel arrangements and bookings where needed. Use Google Workspace tools to support daily operations (Docs, Sheets, Drive, Calendar, Gmail, etc.).
Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Ability to multitask and manage time efficiently. High attention to detail and accuracy. Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides). Ability to work well under pressure and in a fast-paced environment. Strong organizational and record-keeping skills. Ability to handle confidential information with discretion.
Bachelor’s degree in Business Administration, Office Management, or a related field. Minimum of 5 years’ experience in a similar administrative or front office role. Experience working in a customer-facing environment is an added advantage
JOB-6806a478472b6
Vacancy title:
Administrative Officer
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
International School of Tanganyika
Deadline of this Job:
Saturday, May 3 2025
Duty Station:
Dar es salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Monday, April 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Summary of the Role
The Administrative Officer is responsible for the effective management of our front office operations, including switchboard, reception, mail distribution, and general administrative support services. This role ensures a professional and welcoming environment for visitors and provides efficient administrative support to internal teams.
Preferred Qualifications and Experience
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years’ experience in a similar administrative or front office role.
- Experience working in a customer-facing environment is an added advantage.
Professional Competencies:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Ability to multitask and manage time efficiently.
- High attention to detail and accuracy.
- Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).
- Ability to work well under pressure and in a fast-paced environment.
- Strong organizational and record-keeping skills.
- Ability to handle confidential information with discretion.
Personal Attributes:
- Professional, friendly, and approachable demeanor.
- Punctual, dependable, and trustworthy.
- Calm under pressure and solution-oriented.
- Culturally sensitive and respectful.
- Proactive with a strong sense of initiative.
Responsibilities
The primary responsibilities for the Administrative Officer will be:
- Operate and manage the organization’s switchboard, directing calls to appropriate staff.
- Welcome and assist all guests, ensuring a positive and professional reception experience.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Provide general administrative support, including photocopying, scanning, filing, and organizing documents.
- Manage and monitor office supplies, ensuring available stock and requests are handled promptly.
- Maintain the reception area and meeting rooms, ensuring they are tidy and well-organized.
- Support meeting logistics, including room bookings and refreshments.
- Assist in organizing internal and external events, training, and staff meetings.
- Coordinate with service providers and vendors as required.
- Assist staff with travel arrangements and bookings where needed.
- Use Google Workspace tools to support daily operations (Docs, Sheets, Drive, Calendar, Gmail, etc.).
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
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