PRE- QUALIFICATION OF SUPPLIERS FOR PROVISION OF GOODS AND SERVICES NOTICE FOR THE YEAR 2024/2025
SHDEPHA+, TANZANIA.

TENDER NUMBER 01/FY2024-25/0001

Background
SHDEPHA+ is a Non-Governmental Organization (NGO) established in 1994 With Registration Number 00NGO/R1/00384, aiming at mobilizing resources and support communities Affected and Effected with HIV/AIDS to fight the spread of the Disease, SHEPHA+ coordinates more than 07 projects in 9 Recion of lanzania Mainland the maiority of which are USAl runded Protects and molemented in rura areas coverina bo District Councils. With respect Region of Tanzania Mainland, the majority of which are USAID Funded Projects and implemented in rural areas covering 50 District Councils. With respect to the current projects, SHDEPHA+ coordinates Health (TB, HIV/AIDS), Education, Gender based, and Woman Empowerment Projects. SHDEPHA+ decentralized its set up by establishing 5 zones as follows: Central Zone (Singida & Dodoma), Northern Zone (Arusha), Southern Zone (Mbeya), Lake Zone (Tabora, Simuyu, Mwanza, Geita, Shinyanga), and Coastal Zone (Morogoro Region).

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SHDEPHA+ invites application from eligible, competent and qualified vendors/suppliers and service providers to apply for Prequalification for provision of goods and services as listed below:

Supply and Delivery of IT Related Supplies (Computers, Software and Hardware)

QUALIFICATION REQUIREMENTS
Interested suppliers are advised to include the following in their applications;
1. Brief overview of the company and key staff (Company Profile) including physical business address
2. Latest Business Registration Certificate or Certificate of Incorporation
3. Copy of TIN and VAT registration certificates and valid tax Clearance (Tax Compliance Certificate) in Tanzania
4. Written endorsement of at least three reputable customers dealt with for the past 2 years other than SHEPHA+.
5. Valid Business licenses
6. Current Audited financial statement for two consecutive years i.e. 2022 and 2023 (signed and stamped).
7. Payment terms 100% after delivery
8. Evidence of two LPO/Contracts of similar assignments for the last three years, and at least two (2) names and addresses of clients served.

ELIGIBILTY
To be considered for the award, vendors must currently be legally operating in Tanzania, and the quotation must include all of the following information:
• Ability to meet or exceed the requirements/technical specifications outlined in the TOR
• Ability to deliver the items/services specified.

Evaluation Criteria:
• Competitive Pricing.
• Financial capability.
• Company Experience.
• References and feedback from previous clients.

Note
1. All quotes must be in Tanzanian Shillings and enclosed in a plain sealed envelope.
2. Late or incomplete bids will not be accepted.
3. Electronic bids will not be accepted.
4. The language of bid submission is English.
5. SHEPHA + may cancel the solicitation and not award.
6. Issuance of requests for quotes does not constitute a contractual commitment by SHDEPHA+.
7. SHDEPHA + reserves the right to disqualify any offer based on the offeror's failure to follow the solicitation instructions.
8. SHDEPHA+ reserves the right to waive minor proposal deficiencies that can be corrected before award determination to promote competition.
9. SHDEPHA + will contact all offerors to confirm the contact person, address, and the proposal submitted for this solicitation.
10. SHDEPHA + will not compensate Vendors for their response to the solicitation.
11. SHDEPHA + may choose to award only part of the scope of work in the solicitation or to issue multiple awards for the scope of work.
12. Information pertaining to and obtained from the Vendor as a result of participation in this solicitation is confidential. The Vendor consents to the disclosure of the documents submitted by the Vendor to the reviewers involved in the selection process. Please note that non-disclosure agreements bind all reviewers.

The deadline for the submission of proposals is 1100hrs East Africa Time on 25* Sept 2024.

Question and clarification are due on 24th September 2024 at 0500hrs East Africa Time through Email: at procurement@shdepha.org with the subject line "Request for Clarification:

Interested, eligible dealers/vendors should deliver physically their Proposal/quotation to
The Procurement Committee,
SHDEPHA+
P.O. Box 564
Kahama- Shinyanga

SHDEPHA + will open all bids on 25* September 2024 at 1205hrs in the presence of the bidder's representatives who choose to attend. The present Bidders' representatives shall sign a register evidencing their attendance.

The terms of reference (TOR) for more details can also be accessed through (www.shdepha.org)