Summary
Date Posted: Friday, June 09 2023, Base Salary: Not Disclosed

JOB DETAILS:
Main Responsibilities:

General Management
• The SC TL oversees the day-to-day management of a team of 30 staff composed of Fleet, Warehouse, maintenance, IT, guards and cleaners, based in the DRC offices as well as based in Nduta and Nyuragusu refugee camps
• Ensuring all staff have clear work plans, work efficiently, are clear on required tasks and report back on their work frequently
• Conduct monthly meetings with all relevant support services staff either in person or online.
• Ensure support services staff communicate clearly, pro-actively with relevant stakeholders including suppliers and colleagues
• Conduct ongoing staff performance appraisals leading to annual appraisals using DRC’s systems, development of team capacity building plans and individual development plans as appropriate.
• Build the capacity of team, developing and implementing guidance, on the job training and supervision,
• Working in a structured manner, planning, filing, communication, being pro-active and responsive, ensuring supply chain staff see themselves as an internal service provider to the overall operations
• Ensure observance of the DRC Code of Conduct within the team and suppliers, ensuring that staff in the department fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures
• Develop and support a team spirit and ensuring smooth team working between support and program teams.

Logistics – FLEET
• Manage Team to ensure effective vehicle assignment, ensuring fuel and passenger efficiency, prioritisation of movements
• Monitor and train drivers to ensure compliance with DRC SOPs.
• Monitor Fuel supply for vehicles and reporting
• Manage Drivers Rosters to ensure that they get a day off to rest
• Oversee Vehicle service monitoring
• Bi-monthly meetings with all drivers
• Monitor the contract of rental cars and request the renewal of contract if necessary.
• Plan and follow up with UNHCR for the fuel supply, repair and replacement of vehicles
• Monitor and track all the vehicle movement when they are in the field and when travelling to other locations such as; Kigoma and Mwanza etc.
• Monitoring insurance of all DRC vehicles and renew upon expiry
• Ensuring proper archiving of all log sheets and fuel supply documents for reference.
• Liaise with Programme Support to ensure joined up logistics for all travel by air.
• Provide monthly comprehensive country reports on fleet management (costs) to SMT and UNHCR.

Assets management
• Ensure compliance and implementation of Operation Handbook volume on Assets and Equipment Management (including all updated policies on DRC intranet) across all field offices
• Asset register tracking. This is to ensure that all equipment issue to DRC Tanzania staff is recorded in the master asset register and updated with all the information.
• Provide monthly comprehensive country reports on inventory/assets to SMT
• Ensuring asset tagging and updating of details in DRC Dynamics
• Conducting biannual physical inventory of asset and equipment
• Ensuring timely sharing of asset reports as per DRC and Donor requirements
• Manage the disposal of obsolete asset as per DRC and Donor SOP.

Warehouse Management
• Ensuring full compliance on inventory management
• Ensuring adherence to safety and security standards across all warehouse premises
• Conducting physical inventory checks, monthly or regular checks.
• Manage Warehouse and stocks Management team
• Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand)
• Provide guidance in disposal methods for unused or expired commodities (broken, expired etc.)

Site supervision and security management
• Supervise repair and maintenance of office building, furniture, and equipment, office generator and fuel.
• Managing guards, cleaners, and contracts with 3rd parties where applicable. Supervise guard and cleaner rosters, training.
• Conducting a monthly review of the compound safety arrangements, including checking quantities medical, fire suppression equipment, and hibernation stocks.
• Conduct refresher training on relevant SOPs with office staff including Guards
• Responsible of inventory and equipment in DRC premises (Main office, international staff houses and RC guest house)
• Daily, weekly and monthly supply of water and power of DRC premises.
• Daily and weekly accommodation status checkups with cleaners
• Responsible of a basic supply for DRC office, accommodation and guest house and request for re-order or replenishment
• To monitor the guards and ensure that they come to work and get a day off. And also that they have the necessary tools to perform such; torch light, whilst, raincoat, gumboot, ledger book for movement recording, etc….

Planning and strategy
• Participate in BFU meetings and manage relevant budgets/forecasts for relevant functions e.g. maintenance, fuel, driver travel.
• Ensure that annual planning for supply chain is done including the setting and meeting of targets ensuring these targets are closely aligned with programmatic needs
• Ensure that resource mobilization is realistic and meets the needs of support functions, using the operations budget to input into proposals
• Representation
• Build and maintain strong relations with external stakeholder where this relates to Support Services. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.
• Deputise for SCM where necessary

About you

In this position, you are expected to demonstrate DRC’s five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Qualifications and Experience

• At least 5 years’ experience in Supply Chain functions in a Humanitarian context
• At least 3 years’ experience with people management/ team leader or supervisor role
• Knowledge of project cycle management
• Knowledge of supply chain management especially logistics and Asset management
• Knowledge of budget cycle and monitoring processes
• Knowledge of key donor policies and compliance procedures, like UNHCR, Danida
• Experience working with DRC Dynamics or a similar ERP system
• Full professional proficiency in English and Kiswahili
• Excellent communication skills – both oral and written
Competency profile
• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others

Education
• Bachelor’s degree in relevant sector and field experience.

Competency profile
• Compliance and Detail-oriented
• Strong team player
• Excellent interpersonal skills, culturally sensitive and adaptable
• Flexible, enthusiastic and willing to learn from others
• Understands humanitarian issues in Tanzania, and the region
• Willing to travel to project sites in Tanzania



Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested applicants CLICK HERE TO APPLY


All Jobs

QUICK ALERT SUBSCRIPTION