Summary
Date Posted: Thursday, September 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Project Manager

The Project Manager will:
• Project Delivery: Operational Management
• Review and refine the project operational strategy and Operational Guidelines
• Support the team leader to ensure inputs are leading to deliverables submitted on time and make team leadership aware if the project is off track.
• Support the technical team in preparing a costed workplan and ensure project staff implement the workplan within budget and record change control when amendments are made.
• Ensure that the team receive adequate operational and logistical support to conduct all technical activities as agreed in the workplan with the client. These include but are not limited to: transport and accommodation, organising technical events, managing logistics for large scale studies or fact-finding missions.
• Management of core and downstream partners (contracting, invoicing, relationships).
• Oversight of supplier contracts as managed by the OPS team.
• Attend the weekly SLT meetings and OPS/FIN meetings as well as the Technical Team Meeting to keep abreast of technical updates and issues

Project Delivery: Execute, Monitor and Control:
• Develop a strong relationship with the client, focusing on finance, human resources, procurement & operations. Serve as first point of contact with the client project manager on commercial matters.
• Lead on client audit and compliance requirements
• Implement anti-fraud actions, training and awareness. Responsible for protecting the company from unethical behaviour.
• Manage performance against PPW and PMP. Make updates and changes when appropriate.
• Manage performance against contract, identify changes and implement change control via contract amendment where appropriate.
• Monitor the internal budget and report to key technical team members and budget holders on financial performance and budget availability on a monthly basis.
• Hold monthly project control meetings with the Project Principal and Responsible for Progress Evaluations on Connect Business and monthly updates of PMD.
• Identify and manage project commercial risks. Determine and manage a justifiable contingency against identified risks.
• Responsible (with the support from the finance team) in supplying monthly and accurate financial information to the client in the form of annual and monthly budgets and forecasts.
• Responsible for (with the support from the finance team) billing the client in accordance to contractual billing schedule.
• Manage performance against budget, monitor and update financial management tools monthly.
• Report on WIP values monthly, ensure the value is fully justifiable at all times.
• Lead on value for money initiatives including ensuring the procurement process is followed at all times.
• Support Value for Money reporting by overseeing the allocation of costs against logframe indicators.
• Ensure the recruitment of staff and consultants follow STEP due diligence practices.
• Ensure the engagement of 3rd party suppliers are in-line with STEP due diligence and supplier selection processes.
• Proactively manage 3rd party suppliers to deliver quality products and services on time and to budget.

Project Delivery: Execute, Monitor and Control (Continue):
• Establish the Health Safety and Security Risk Assessment, to be reviewed every quarter and ensure this is communicated and acknowledged by the project team and visiting international staff/consultants.
• Oversee with HR that all project staff complete mandatory training, connected conversations and be a role model of Mott Macdonald core values, including a commitment to: Progress, Respect, Integrity, Drive and Excellence (PRIDE).
• Ensure all project staff and consultants apply project controls correctly
• Work with the Territory Manager to ensure the Group’s Safeguarding Policy is implemented at all times.
• Maintain project records by ensuring the use of Sharepoint by teams and file storage on OneDrive.

Close the Project:
• Develop and implement the project closure plan.
• Complete the project on time and to budget.
• Ensure project information is updated on the project database.
• Ensure lessons learnt are recorded and project materials are available on the SharePoint Site.

Candidate Specification:
Skills
• Ability to prioritise and work under pressure.
• Ability to work in a collaborative team setting.
• Understanding of and sensitivity to cultural differences in developing countries
• Proficient in using MS packages, particularly Word, Excel and PowerPoint
• Strong organisational skills, reliability, and adherence to ethical standards
• Excellent verbal and written communication skills
• Strong people leadership and influencing skills
• Fluency in written and spoken English, able to also work in Kiswahili preferred.

Experience
• Managing and leading sizeable teams of finance and operations professionals
• Experience of navigating complex project structures including multiple clients and internal consortia groups
• Experience in operations management for large-scale, international development projects, ideally for FCDO/ UK government
• Experience with procurement, contracts management requirements, and cost accounting principles
• Experience in providing administrative, logistical and financial support to projects
• Extensive experience of setting up and managing multi-million-pound project budgets.
• Extensive experience with stakeholder engagement, including international donors and local government, and the ability to develop partnerships with local government, private sector, and the wider international community

Knowledge
• Educated to a degree level (International Business, Economics, Finance, Project Management, or equivalent)
• Undertaken Project Management Professional Qualification (PRINCE, APM)
• High degree of commercial acumen and knowledge of planning and project controls
• Good understanding of contractual issues and risks relating to delivery of projects

Desirable criteria
• Current knowledge of Tanzanian procurement, labour, tax, banking, and other laws and regulations
• Able to work without hindrance in Tanzania

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

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