Summary
Date Posted: Monday, August 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Project Manager

Job Description
The Project Manager will function as part of the Core Team. S/he will be required to work closely with the Team Leader, Project Principal and Senior Management Team. The Project Manager will be expected to have strategic oversight of how Operational functions (Finance, procurement, fiduciary risk etc.) support project delivery. They will also be central to managing our Operational relationships with our client, beneficiaries (regional partners) and our consortium partners. The PM should have a good understanding of the project inputs and deliverables to achieve this. The Project Manager will be accountable to the Project Principal for oversight of Operations, according to Mott MacDonald systems and processes.

The Project Manager will:
Project Delivery: Operational Management
• Review and refine the project operational strategy and Operational Guidelines
• Support the team leader to ensure inputs are leading to deliverables submitted on time and make team leadership aware if the project is off track.
• Support the technical team in preparing a costed workplan and ensure project staff implement the workplan within budget and record change control when amendments are made.
• Ensure that the team receive adequate operational and logistical support to conduct all technical activities as agreed in the workplan with the client. These include but are not limited to: transport and accommodation, organising technical events, managing logistics for large scale studies or fact-finding missions.
• Management of core and downstream partners (contracting, invoicing, relationships).
• Oversight of supplier contracts as managed by the OPS team.
• Attend the weekly SLT meetings and OPS/FIN meetings as well as the Technical Team Meeting to keep abreast of technical updates and issues

Project Delivery: Execute, Monitor and Control:
• Develop a strong relationship with the client, focusing on finance, human resources, procurement & operations. Serve as first point of contact with the client project manager on commercial matters.
• Lead on client audit and compliance requirements
• Implement anti-fraud actions, training and awareness. Responsible for protecting the company from unethical behaviour.
• Manage performance against PPW and PMP. Make updates and changes when appropriate.
• Manage performance against contract, identify changes and implement change control via contract amendment where appropriate.
• Monitor the internal budget and report to key technical team members and budget holders on financial performance and budget availability on a monthly basis.
• Hold monthly project control meetings with the Project Principal and Responsible for Progress Evaluations on Connect Business and monthly updates of PMD.
• Identify and manage project commercial risks. Determine and manage a justifiable contingency against identified risks.
• Responsible (with the support from the finance team) in supplying monthly and accurate financial information to the client in the form of annual and monthly budgets and forecasts.
• Responsible for (with the support from the finance team) billing the client in accordance to contractual billing schedule.
• Manage performance against budget, monitor and update financial management tools monthly.
• Report on WIP values monthly, ensure the value is fully justifiable at all times.
• Lead on value for money initiatives including ensuring the procurement process is followed at all times.
• Support Value for Money reporting by overseeing the allocation of costs against logframe indicators.
• Ensure the recruitment of staff and consultants follow STEP due diligence practices.
• Ensure the engagement of 3rd party suppliers are in-line with STEP due diligence and supplier selection processes.
• Proactively manage 3rd party suppliers to deliver quality products and services on time and to budget

Candidate Specification
Continued Job description:
• Establish the Health Safety and Security Risk Assessment, to be reviewed every quarter and ensure this is communicated and acknowledged by the project team and visiting international staff/consultants.
• Oversee with HR that all project staff complete mandatory training, connected conversations and be a role model of Mott Macdonald core values, including a commitment to: Progress, Respect, Integrity, Drive and Excellence (PRIDE).
• Ensure all project staff and consultants apply project controls correctly
• Work with the Territory Manager to ensure the Group’s Safeguarding Policy is implemented at all times.
• Maintain project records by ensuring the use of Sharepoint by teams and file storage on OneDrive.

Close the Project:
• Develop and implement the project closure plan.
• Complete the project on time and to budget.
• Ensure project information is updated on the project database.
• Ensure lessons learnt are recorded and project materials are available on the SharePoint Site.

Candidate Specification:
Skills
• Ability to prioritise and work under pressure.
• Ability to work in a collaborative team setting.
• Understanding of and sensitivity to cultural differences in developing countries
• Proficient in using MS packages, particularly Word, Excel and PowerPoint
• Strong organisational skills, reliability, and adherence to ethical standards
• Excellent verbal and written communication skills
• Strong people leadership and influencing skills
• Fluency in written and spoken English, able to also work in Kiswahili preferred.

Experience
• Managing and leading sizeable teams of finance and operations professionals
• Experience of navigating complex project structures including multiple clients and internal consortia groups
• Experience in operations management for large-scale, international development projects, ideally for FCDO/ UK government
• Experience with procurement, contracts management requirements, and cost accounting principles
• Experience in providing administrative, logistical and financial support to projects
• Extensive experience of setting up and managing multi-million-pound project budgets.
• Extensive experience with stakeholder engagement, including international donors and local government, and the ability to develop partnerships with local government, private sector, and the wider international community

Knowledge
• Educated to a degree level (International Business, Economics, Finance, Project Management, or equivalent)
• Undertaken Project Management Professional Qualification (PRINCE, APM)
• High degree of commercial acumen and knowledge of planning and project controls
• Good understanding of contractual issues and risks relating to delivery of projects

Desirable criteria
• Current knowledge of Tanzanian procurement, labour, tax, banking, and other laws and regulations
• Able to work without hindrance in Tanzania


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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