Summary
Date Posted: Thursday, March 20 2025, Base Salary: Not Disclosed

JOB DETAILS:

Job Summary:
Assisting the executive offices of the University in the duties pertaining to office management and secretarial duties.

Qualifications:
Holder of an Ordinary Diploma in Secretarial Studies, and/or passed Secretarial Examinations Stage II i.e. passed Shorthand in English and Hatimkato Kiswahili at 80 words per minute, typing 100/120 w.p.m. Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and Secretarial Duties Stage II and have Advanced Computer Course from a recognized institution.
Experience: Working experience in a high-profile office, will be an added advantage.

Main Duties and Responsibilities:
The Office Management Secretary (OMS) shall specifically be responsible, for:
• (i) Typing all general correspondence and non-confidential matters;
• (ii) Performing secretarial duties including typing, photocopying (correspondence, minutes, reports, circulars, bulletins, certificates);
• (iii) Taking proper care of all machines under her charge;
• (iv) Performing all filing tasks and ensuring all office duties are covered;
• (v) Filing copies of typed letters in relevant files;
• (vi) Receiving and directing visitors, as well as undertaking receptionist duties;
• (vii) Attending telephone calls and taking messages;
• (viii) Providing assistance to top executives of the University;
• (ix) Undertaking routine correspondence with prior approval of one’s reporting officer;
• (x) Dealing with confidential matters in the office of the executives;
• (xi) Arranging meetings and appointment schedules for the senior executives;
• (xii) Making hotel booking for senior executives; and
• (xiii) Performing any other duties that may be assigned by a competent authority.



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Associate Degree

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