Summary
Date Posted: Tuesday, November 26 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Office Administrator/Receptionist
Location: Mwanza
Job type: Full-time
Application Deadline: December 10, 2024

Job Overview:
We are looking for a detail-oriented and friendly Office Administrator/Receptionist to manage the day-to-day operations of our front office. The successful candidate will be the first point of contact for our clients and visitors, ensuring a welcoming and professional environment. In addition to receptionist’s duties, the successful candidate will also support administrative tasks to ensure the smooth functioning of our office.

Key Responsibilities:
• Front Desk Management: Greet clients, visitors, and vendors professionally and courteously, manage the reception area, ensuring it is always tidy and presentable.
• Call Handling: Answer and direct incoming calls, take messages, and manage inquiries efficiently. Ensure that all calls are routed to the appropriate team members.
• Appointment Scheduling: Manage and coordinate appointments for lawyers and other staff members.
• Meeting Preparation: Prepare meeting rooms for client meetings, including arranging refreshments and setting up necessary equipment.
• Mail & Correspondence: Handle incoming and outgoing mail, courier services, and other correspondence.
• Administrative Support: Assist with general administrative tasks, including filing, document preparation, data entry, and maintaining office records.
• Client Assistance: Provide information and assistance to clients as needed, ensuring they have a positive experience with the firm.
• Office Coordination: Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Office Supplies Management: Monitor and order office supplies, ensuring that the office is well-stocked and organized and liaise with vendors as needed.

Qualifications & Requirements:
• Proven experience as an Office Administrator, Receptionist, or similar role, preferably in professional services companies/firms.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Ability to maintain confidentiality, handle, and keep office and clients’ information secret.
• Professional appearance and demeanor.
• High School certificate or a diploma or equivalent and training in office administration.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

Interested candidates are invited to submit their applications, CVs, and copies of academic and professional certificates to info@pieradvocates.co.tz by December 10, 2024.



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