Summary
Date Posted: Friday, September 30, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job position: medical records assistant (1 post)

Job description:
• The candidate will be responsible for the institute’s medical records registration and storage of records at NIMR Mwanza Health Centre.

Reporting:
• The post holder will be reporting to the Medical Officer in Charge.

Duties and responsibilities:
1. To receive and document patients’ records at hospital reception;
2. Gathering patient demographic and personal information;
3. To register and receive booking appointments for patients to clinics and consultants;
4. Direct the patients on where to go for attention;
5. Filing and sorting Medical Insurance forms for patients;
6. To design and maintain a system for numbering, filing, storage and retrieval of patients files and other documents;
7. To maintain procedures for tracing misfiled and lost case-notes and other documents;
8. To facilitate availability of records and statistical data for carrying out research;
9. Transferring paper-based patient records to an electronic system;
10. Ensuring that all medical records are protected and kept confidential;
11. To ensure availability of required items including files, patient cards, continuation sheets, prescription forms, referral forms;
12. Ensuring patient charts, paperwork, and reports are completed in an accurate and timely manner;
13. Completing clerical duties, including answering phones, responding to emails, and processing patient admission and discharge records;
14. Ensuring that the medical records are organized, accurate and complete;
15. Issuing medical files to persons and agencies according to laws and regulations;
16. Helping with departmental audits and investigations;
17. Distributing medical charts to the appropriate departments of the hospital;
18. To prepare health records and reports;
19. To supervise quarterly and yearly squeezing of files into shelves; and
20. To perform any other duties related to his/her work as assigned by his/her superior and any other related authority of the institute.

Qualifications and competences:
1. Ordinary Diploma in Health Records (NTA Level 6) or equivalent qualification from a recognized Institution and must have computer skills with at least three (3) years work experience in the related position;
2. Strong data entry skills;
3. Excellent verbal and written communication skills;
4. Attention to detail to ensure accuracy;
5. Familiarity with medical terminology;
6. Basic computer skills for organizing and access electronic health records; and
7. Good time management skills;

Terms of employment for all posts:
• One year employment contract which may be renewed on the basis of performance and mutual agreement.

Duty station:
• The successful candidate will be based at NIMR-Mwanza centre.

Compensation:
• A competitive salary will be offered as per the Government of Tanzania salary scales.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
All applications should be enclosed with certified copies of relevant certificates and detailed curriculum vitae;
Applicants are required to submit their applications not later than two weeks after the first appearance of this advert;
Applicants are also reminded to indicate reliable day time contact information;
Only shortlisted applicants will be contacted.

All applications should be addressed to;
Centre director,
Nimr mwanza centre,
P o. Box 1462,
Mwanza, tanzania.

The deadline for submitting the application is 13 October 2022.

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