Summary
Date Posted: Monday, July 11, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Duties and Responsibilities
1. Support implementation of operational strategies
• Support full compliance of financial processes with UN Women rules, regulations, policies and strategies;
• Provision of inputs to the CO business processes mapping and implementation of the internal standard operating procedures (SOPs);
• Provision of basic inputs to the preparation and implementation of administrative team results-oriented work plans;
• Assistance in the preparation of budget, and provision of information for audit;
• Follow up on deadlines, commitments made and actions taken;

2. Accounting and financial monitoring services
• Preparation of vouchers and PO vouchers for management and development projects;
• Proper control of travel claims, monthly salary and other entitlements in a timely fashion and accuracy;
• Maintenance of internal expend control system which ensures that vouchers processed are matched and completed, and transaction are correctly recorded and posted in Atlas;
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers;
• Maintenance of the Accounts receivables for UN Women projects and recording of deposits in Atlas;
• Verify accuracy and relevancy of the supporting documents for payments and financial reports;
• Generation of regular management reports on the status of all CO financial resources;
• Maintenance on the proper filing system for finance records and documents;

3. Proper CO cash management system
• Ensure timely identification and recording of contributions and receipts for income application;
• Management of Cash receipts and petty cash for the CO;
• Performance of cashier functions;
• Review expenditures under all advances/imprest accounts issued to projects, follow up and arrange for their timely replenishments;

4. Functioning of the optimal cost recovery system
• Participation in the establishment and updating of cost recovery system for the Office;
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UN Women;
• Follow up closely on cost recovery;

5. Support to knowledge building and knowledge sharing
• Participation in the training for the operations/projects staff on Finance;
• Sound contributions to knowledge networks and communities of practice;

Competencies
Core values / guiding principles
• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
• •Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity;

Core competencies
• Ethics and Values: Demonstrate and safeguard ethics and integrity;
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment;
• Development and Innovation: Take charge of self-development and take initiative;
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds;
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication;
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others;
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution;
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge;
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making;

Functional competencies
• Ability to administer and execute financial and accounting processes and transactions;
• Ability to extract, interpret, analyze data and resolve operational problems;
• Ability to perform work of confidential nature and handle a large volume of work;
• Ability to support a team and team building skills;
• Good knowledge of financial rules and regulations;
• Strong IT skills;
• Focuses on result for the client and responds positively to feedback;
• Ability to handle web-based management systems;
• Attention to detail;
• Excellent knowledge of office software packages;

Required Skills and Experience
Education and Certification:
• Undergraduate degree in Finance, Accounting or Business Administration or related fields is desirable;
• Passing UNWomen Basic Accounting Technical Test is required;

Experience:
• At least 7 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team;

Language Requirements:
• Fluency in English and Swahili is required;
• Working Knowledge of the other official UN language is an asset


Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
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