Summary
Date Posted: Tuesday, July 26, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Under the overall guidance and leadership of the Representative, the Consultant will report directly to the International Operations Manager with close collaboration with the Deputy Representative, the Assistant Representative of the Tanzania Country Office with a dotted line matrix reporting to the Global Coordinator ICPD25 Follow-up/Lead of the HLC Secretariat in the Office of the Executive Director.

The main responsibilities and functions of the Coordinator will include:
• Participate in all coordination meetings with HLC Secretariat, RO and CO, take minutes, and follow up on key action points assigned to members of the team;
• Support the programme finalization, content, and development of session outlines for the programme sessions;
• Liaise with HLC Secretariat, RO, CO staff involved in the event to ensure all resource materials that will be used are well organized before the event;
• Liaise with the HLC Secretariat, RO, CO communications team to ensure all media engagement plans are in order and ensure optimal coordination of the media personnel during the event;
• Prepare the event checklist and follow up on the required actions timely;
• Manage and follow up all assigned duties and responsibilities to the event management company and ensure all tasks are effectively and efficiently executed;
• Coordinate the required tasks for the formed coordination teams at the Country Office;
• Carry out in collaboration with Programme officers and Zanzibar team a preliminary visit to the selected sites ;
• Coordinate the communication between UNFPA and the Government;
• Support the CO team with the preliminary review of invoices and other payments documents from the event management company and other vendors;
• In collaboration with UNFPA CO, act as the key contact for all parties including UNFPA staff, event management company, the hotel, moderator, interpreters, travel companies, e.t.c and ensures all matters are well addressed;
• Ensure conformity with the UNFPA guidelines, procedures, and regulations, including financial rules and regulations, for all correspondence for the attention of the Tanzania Country Office and the ICPD 25 Follow-up Secretariat;
• With the support from UNFPA, liaise with the event company to ensure the swift arrival, stay, and departure of all participants;
• Support finalization of all event issues including payments to vendors;
• Conduct pre-event and post-event evaluation;
• Prepare and submit the event report with key highlights on the success and lessons learned in all areas including the programme, administrative, and logistics.
• Delivery Dates And How Work Will Be Delivered
• Weekly preparation status report from the start of contract.
• Final event report with key highlights on the success and lessons learned in all areas including the programme, administrative, and logistics to be shared two weeks after the event.
• Consultancy, Event Coordinator Vacancy at UNFPA
• Monitoring and progress control
• There will be a weekly follow-up with the Consultant till the end of the consultancy term.

Qualifications And Experience
• A master’s degree in Social Sciences, Business Administration, and other event management-related courses will be an added advance
• Experience
• Experience and required expertise
• At least 2 years of experience in administration management, event execution, and logistic arrangement
• Knowledge of and experience in organizing high-level meetings and public-facing events are considered an asset
• Strong knowledge of and experience with making travel and logistics arrangements;
• Good understanding of arrangements of communications and media engagements in high level meetings
• Knowledge of protocol of high-level meetings;
• Familiarity with Dar es Salam and Zanzibar contexts;
• Ability to adapt and respond to requests efficiently and promptly, and work under pressure, especially when the event and its accompanied activities are at their peak;
• Ability to organize work independently with minimum supervision;
• Ability to work productively in a multi-cultural team, gain support from others and produce quality work;
• Knowledge of UN/UNFPA procurement process and systems
• UN(FPA) experience is an asset;
• Excellent communication and writing skills;
• Strong interpersonal and organizational skills;
• High level of computer literacy in Microsoft office;
• Excellent attention to detail;
• Fluency in English and Swahili is required; knowledge of another UN language is an asset.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested applicants should send an expression of interest (EOI) highlighting relevant experience in delivering similar work with relevant links, a detailed CV & an example of a recent similar work conducted to tanzania.office@unfpa.org 

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