Summary
Date Posted: Wednesday, July 03 2024, Base Salary: Not Disclosed

JOB DETAILS:
POSITION IN THE ORGANISATION
REPORT TO: EACOP PROJECT COMPLIANCE ASSURANCE LEAD
JOB LOCATION: Dar es Salaam with site visits
MISSIONS / JOB DIMENSIONS

The East African Crude Oil Pipeline (EACOP) Project involves the construction and operation of a buried, cross-border pipeline to transport crude oil from the Lake Albert area in Uganda to the eastern coast of Tanzania for export to international markets. The pipeline will run from Kabaale in Hoima District, Uganda, to Chongoleani, Tanga Region, in Tanzania. The length of the pipeline is 1,443 kilometers (km) of which 296 km will be in Uganda and 1,147km in Tanzania. In Tanzania the pipeline will traverse eight (8) Regions, comprising Kagera, Geita, Shinganga, Tabora, Singida, Dodoma, Manyara and Tanga, and 27 district/town/city councils and 231 villages.
The Job Holder is responsible for:
• Conducting data input to Borealis Data platform, up to date system with obligations, actions, inspection result.
• Distribute report to key stakeholders with overall compliance areas etc Responsibilities:
• Collect checklist from all data providers and synchronize status with system on regular basis.
• Support the EACOP Permitting team in their engagement with regulatory authorities in compliance with Tanzanian and International Oil and Gas requirements.
• Coordinating and assisting the technical and construction teams for the EACOP project, ensuring timely and effective completion of the project’s objectives.
• Be a link between all the project teams to manage and report all non-compliances with project requirements.
• Supporting project contractors and subcontractors with Permitting and regulatory compliance requirements.
• Understanding the Regulatory Framework: Stay up to date with the relevant laws, regulations, and guidelines governing the oil and gas industry in Tanzania.
• Reporting Requirements: Maintain accurate records and submit required reports to regulatory authorities.
• Data and Technical Information Management: Manage data and information related to oil and gas operations in a manner.
• Dispute Resolution: Be prepared to engage in dispute resolution mechanisms in the event of any disagreements with regulatory authorities or other stakeholders. Comply with regulatory requirements

CONTEXT AND ENVIRONMENT
• The EACOP project includes a 1445km 24 in oil export pipeline, 8 above ground facilities, a green field marine terminal with an export jetty and a series of main line block valves and trace heating stations. The Pipeline project will be the largest privately led with Government participation transnational infrastructure project ever undertaken in East African region.
• The consequences of noncompliance with project requirements can be extremely costly and destructive to our organization. As a result, we must ensure that there are no limiting factors in the compliance process.
• Ensures that a project is compliant with all permit conditions, applicable laws, standards and regulations relevant to construction projects, pipelines for crude oil and gas and related sectors.
• Describe the procedures for identification, assessment, and compliance with the relevant regulatory requirements for the project’s activity area (local, regional, national, or even international levels).
• Describe the compliance monitoring management system, including the steps taken to determine who is responsible, how compliance actions are developed, how compliance tracking tools are used, and reporting.
• Address and remove opportunities for non-compliances and create deterrence.
• Reverse non compliances and put in place mitigation measures to avoid reoccurrences.
• Ensure implementation and/or adjust mitigation measures where needed.

KEY DUTIES AND RESPONSIBILITIES
ACTIVITIES
• Collect checklist report from all data providers and synchronize status with system.
• Ensure corrective action was developed promptly for non-compliance items, monitor progress, timely close, and collect record and report.
• To assist other departments in customizing the Borealis tools in different modules such as legal, audit, HSE, stakeholder engagement, compliance, etc.
• Conduct gap analysis obligation data vs collected and inspected.
• Liaise with all project area leads to develop reporting dashboards, widgets and customize them for every project area.
• Maintain the overall tracking of the obligation and follow up inspection, actions, records related to project scope.
• Issue status reports to update project team on project area in accordance with instructions from delivery manager.
• Provide training for new users of Borealis.
• Regularly check system functionalities work performance, take necessary actions to rectify revealed deficiencies and report to RC Lead, RC Manager, or IT team
• Conduct and participate in all meetings on subject relating to potential non-compliance, compliance reports, expedite implementation of corrective actions, implementation of the obligation.
• Organize and track all project permits and ensure compliance with project permit conditions into assurance tool.
• Use borealis as compliance assurance tool to capture permits obligations and manage expirations and renewals and coordinate with the contractors as soon as applicable.
• Uploading of legal type of requirements into Borealis data platform.
• Ascertain that prompt corrective action was generated for non-compliance issues, track development, timely close out, gather records, and report.
• Conduct periodic gap analyses of the obligation data to make sure nothing is still missing.
• To create reporting dashboards and widgets that are unique to each project area, collaborate with the leads of all project areas.
• Keep track of all obligations, follow-up actions, and records that are connected to the project’s scope.
• Send status updates to the project team for each project area in accordance with the delivery manager’s instructions.
• Perform routine system and work performance checks, fix any flaws that are found, and then report back to the RC Lead, RC Manager, or IT team.
• Assist the Regulatory Compliance Manager in providing feedback to regulatory authorities and agencies and following up with them to secure meetings as per the EACOP project requirements.
• Conduct and take part in any meetings on probable non-compliance, compliance reports, and speeding the
• To adopt and demonstrate exemplary behavior regarding ethics and project “code of conduct” policy.
• Ensure the EACOP project construction activities comply with the provisions of regulations, rules and all other applicable laws and standards.
• Works closer with the project teams to advise on the project regulatory compliance requirements.
• To review and update the compliance register and make sure is aligned with EACOP project requirements.
• To adopt and demonstrate exemplary behavior regarding ethics and project “code of conduct” policy.

ACCOUNTABILITIES
• Ensure compliance with Tanzanian rules, regulations, shareholder and governmental agreements, and standards relevant to project activities and project implementation in compliance with requirements in construction deliverables and site activities.
• To ensure local authorities evolvement in compliance with requirements,
• Supporting and coordination EACOP project teams.
• Assist project contractors with permitting and regulatory requirements

REQUIRED COMPETENCES:
Qualifications and Required Experience
Professional experience: At least 8 years of experience working with Tanzania governmental affairs and related processes, preferably in a management role within international multicultural organisations, commercial or non-profit environments.
Qualifications: A Bachelors’ degree in a communications discipline, international relations, or another relevant discipline.

Technical competencies:
• Experience in developing and implementing communications strategies
• A demonstrable network and excellent understanding of key government processes and related stakeholders
• Ability to take knowledge and link governments and policy influencers with the technical resources and messages needed is critical
• Effective public speaking, communication and presentation skills
Behavioral competencies: Strategic thinker, judgement, results and detail-oriented, able to work autonomously with minimal supervision, team spirit, adaptability in a multicultural environment.
Fluent in English and Kiswahili (speaking, writing)

ADDED ADVANTAGE
• A strong understanding of the oil and gas sector is advantageous

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: recruitmenttanzania@qsourcing.com  or link below not later than 6 July 2024.


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