Summary
Date Posted: Tuesday, June 18 2024, Base Salary: Not Disclosed

JOB DETAILS:
Duties
Under supervision of the Regional Management Officer in Regional Affairs (RAO), the position serves as primary chauffeur for RAO personnel, temporary duty personnel, and office visitors, providing airport expediting and other assistance and ensuring safe transport. In addition, the employee performs a variety of administrative support duties for the office, including local procurement of goods and services, developing and maintaining local sources for local procurements, and manages the RAO TDY phone inventory and key contacts database.

Major Duties & Responsibilities:
Vehicles and Driving: 60%
a. Employee drives GOV passenger cars, including armored vehicles, and provides chauffeur services. Employee performs independent duties to include pick-up and delivery of supplies to and from vendors.
b. Facilitates inspections, maintenance, and repairs of RAO vehicles. Stewards a kilometer log where routine maintenance and funding for those repairs is forecasted in advance. KMS tracking logs turned into RAO Management on a monthly basis. Daily log for kilometers is recorded when vehicles are used.
c. Perform basic vehicle maintenance and advise supervisor when vehicle requires additional servicing.
d. Log and maintain the operation of gas consumption in GOV for reporting requirements.
Service to Personnel: 20%
a. Provides area familiarization and orientation to Dar es Salaam for TDY personnel.
b. Serves as a reliable 24/7 resource in case of personnel emergency in particular for officers that don’t have a command of the Kiswahili language.
c. Provides and coordinates safe and secure transportation to PCS and TDY personnel for official travel purposes.
d. Manages varying and competing travel demands. Provides meet and greet assistance.
Administrative/logistical duties: 20%
a. Locates potential suppliers and requests price quotations by telephone or advertisement for RAO purchases. Performs extensive research to find suitable supplier of equipment of any kind, supplies, and services. Keeps aware of market conditions, including price and availability of commodities and services. Maintains contact with firms to facilitate resolution of problems. Due to work requirements, RAO performs its own procurements and does not use GSO procurement.
b. Prepares purchase documentation for review by RAO Management. Summarizes information and makes recommendations based on best price, delivery time, firm’s reputation, etc. Orders approved items or services via telephone, email, or in person and arranged delivery if applicable.
c. Provides assistance in finding supplies for major renovations and/or construction projects. Complies a list of possible vendors and contractors for supplies, services, and repairs. Gets approval for approved services and provides receipts to RAO Management. Ensures delivery of supplies and services in accordance with the specifications of the order documents. Follows up on late orders.
d. The employee must develop and maintain a strong working relationship with the Embassy management section in arranging services as needed and resolving local problems regarding such services. Also, employee must develop a strong network of key contacts for RAO and working contacts to help solving any service that RAO will require.
e. Assists during VIP visits and performs other duties as assigned.
f. Actively participate in Embassy crisis management teams and other training opportunities that provide value added to the community (ex. First Responder).
g. g. Employee may be required to conduct a variety of hands-on physical tasks as directed. This may include lifting heavy boxes, equipment or bags; etc.

Qualifications and Evaluations
Requirements:
EXPERIENCE: A minimum of 3 years professional driving experience, including one year of office clerical experience is required.

JOB KNOWLEDGE: A comprehensive knowledge of Tanzanian local and federal driving regulations; considerable knowledge of defense driving and vehicle security procedures, good knowledge of administrative procedures, Must have a thorough understanding of the organizational structure and operating procedures of the Tanzanian Government.

Education Requirements:
Secondary School (Form IV) is required.
Evaluations:
LANGUAGE: Level III (Good Working Knowledge) Speaking/Reading/Writing English is required. Level III (Good Working Knowledge) Speaking/Reading/Writing Swahili is required. (This may be tested)
SKILLS AND ABILITIES: Current on modern technology (computer, Microsoft Office, GPS, mobile communication devices(Network and understanding of city for local procurements is required. Must be able to lift 50 lbs is required. Driver’ licence class B&D is required. Basic numerical skills is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
DEIA Statement

The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all, and we invite applicants from diverse backgrounds to apply.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

Work Hours: 8

Experience in Months: 36

Level of Education: High School

Job application procedure
Interested and Qualified? Click here to apply

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